Bookings

All bookings for a facility within Chalkhill Community Centre must be made in writing using the Centre’s application form. The Hirer, having signed the form, undertakes to comply with the Hire Policy. Completion of the application does not necessarily mean approval will be given. Approval will be given in writing for Function, Casual and Regular Room hirers.

Regular Hire – This applies to at least 32 weekly, 10 monthly or 5 bi-monthly bookings made per annum by the same group throughout the year in the same space. (Regular Hirers will be sent an invoice on a monthly basis in arrears).

Casual Hire – This applies to groups or individuals who hire a room/s on a short term irregular basis only, for example running a class, training session or for individual use. (Casual hirers will be sent an Invoice prior to their booking. Payment must be paid prior to hire date).

One Off / Special Event Hire – This applies to groups or individuals who hire a room/s on a one off basis. For example, a function such as weddings, christening, birthday parties or an event such as conferences.

Advance bookings are required to ensure the centre will be available for use.

Deposit

Payment of a deposit to cover cleaning / damage / additional usage and hire fee, is required prior to use of the facility. No booking is confirmed until payment of the deposit and hire fee is paid in full. Arrangements will be made for the refund of the deposit on receipt of advice from the Centre’s Caretaker that the facility has been left in a clean and tidy condition. Additional cleaning costs and damage in excess of the deposit amount will be invoiced to the user if required. Note that deposit monies may take up to 14 days to be returned once deposit forms have been submitted to the Centre
Chalkhill Hire Policy download it here...
Download Chalkhill Hire Charges
 

Room / Hall hire      

The community centre consists of:

a reception area and exhibition space area

2 main multi-purpose rooms suitable for large events and activities

Large Hall (128 sqm)

Small Hall (48 sqm)

4 multi-purpose rooms suitable for meetings

Room 1 (17.5 sqm)

Room 2 (27 sqm)

Rooms 3 and 4 (5.5 sqm)

Staff office

Changing rooms, lavatories and storage.

The centre has been designed to support a wide range of activities including indoor sport and recreation for all ages, hall hire for community and family events, and meeting space for community organisations, for a fee as per the centre’s Fees and Charges policy.